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Redbud Help

 

Last updated: January 10, 2018

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Contents

1. Overview

12. Additions to an Existing Inventory

2. Recommendations and Tips

12.1 Add New Pollutant (Emission)

3. Contacting Us

12.2 Add New Process

4. Help with Redbud

12.3 Add New Release Point

5. Redbud Login Page

12.4 Add New Emission Unit

6. Agreement Page

13. Final Submission

7. Company Page

13.1 Inventory Verification Results Page

8. Responsible Official (RO)

13.2 Start Submission Process

9. Facility Page

13.3 Final Submission Agreement

10. Emission Unit Page

14. Generating & Printing Turn Around Documents

11. Process Page

1. Overview

Redbud, the Oklahoma DEQ Air Quality Division’s web-based emissions inventory system, allows electronic reporting of annual emissions inventories from point sources. After logging in using an ID and password, data is entered on a secure internet website through an ordinary web browser which does not require any specialty software. Paper forms are no longer needed.

Redbud is pre-populated with static site information, which includes emission units, stack/emission release point data, associated emission processes, and control equipment. The primary information required is process rates, hours of operation, excess emissions and emissions; also existing data should be updated or corrected to reflect changes at the facility.

Companies may begin entering during the reporting cycle, from the first working day in January through April 1 each year. After that date, companies will be able to view and print their emissions inventory data, but will not be able to add or edit data without an extension from DEQ. Extension requests should be made in writing to the DEQ Emissions Inventory Section and should include the reason for the request and the expected date by which the inventory report will be submitted. Full access to Redbud will be restored once DEQ receives and approves the extension request.

For detailed information about the data types and fields that must be completed in Redbud, you will need to refer to the Emissions Inventory General Instructions.

To get to Redbud, go to the DEQ website or type the following address into your web browser:  https://applications.deq.ok.gov/redbud/LoginAEIUser.aspx.

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2. Recommendations and Tips

Redbud Compatibility: Redbud is best used with Internet Explorer 10 or 11. A screen resolution of less than 1280 x 768 pixels will require horizontal scrolling. Use of large text size may adversely affect the screen layout. Different monitors should be adjusted for optimal screen resolution. The text size in your web browser's View mode should be medium font, which is usually the default selection for most browsers.

If you are using Microsoft Edge and encounter problems when adding new emission units, processes, stacks, or pollutants, please access http://www.deq.state.ok.us/aqdnew/emissions/Edge_to_IE_11.pdf for instructions.

Redbud Access and Sign-On Credentials:

At the beginning of the year, an e-mail containing the new Redbud password is sent to the Responsible Official (RO) at all companies that had previously submitted emission inventories using Redbud. If your RO did not receive the email, or if you have subsequently decided to submit electronically instead of the Hardcopy or PDF options, then please e-mail the Emissions Inventory Section or call us at (405) 702-4100. Please note that Redbud access information can only be sent to the Company RO, who may then decide to give this information to any duly authorized company employee or representative.

Navigating Redbud: The best way to navigate through REDBUD is to use the hyperlinks ("breadcrumbs") at the top of every page or form (e.g., Company> Facility> Emission Unit >). The "Back" and "Forward" buttons on your browser can be used at any time; however, use of these buttons is not recommended. If you not updated the changes you have just made on the current page, then the changes will be lost when using the "Back" or "Forward" button. Keep in mind that if you want to navigate backward or forward several steps, the hyperlinks will be quickest and will also ensure you do not lose any data you have just entered.

Preloaded Facility Data: Most data fields from the previous year's inventory are preloaded in Redbud. Actual Annual Operating Rates and Hours and Actual Emissions are zeroed out and highlighted in yellow. Values must be entered in these fields. If you enter a zero you will have to acknowledge a warning message that you are updating that field with a 0 (zero) amount.

Entering Redbud Information: The recommended approach for entering emissions inventory data is in a logical, progressive manner. Start with the Company Page, make appropriate changes, if any, and then select the update button. Select the first facility, make any changes, and select the update button. Next, select the first emission unit associated with this facility, make any changes, and select the update button. Next, select the first process, make any changes to the process data and the emissions data, and select the appropriate update buttons. The Update button is necessary even if no changes are made. This indicates that the data has been reviewed and checked by the user. Updated changes made in Redbud cannot be cancelled. The correct information will have to be re-entered. If you do not update the data and move away to another page, any changes or entries you made will be lost.

Updated Information Indication: Once the process and its associated emissions have all been updated, the user will notice that the symbol next to that process on the list on the Emission Unit Page will turn from a minus (-) sign to a plus (+) sign. Proceed with the next process and continue until all the processes for a given emission unit are complete. Similarly, when you return to the Facility Page, if the emission unit and all data associated with it (release point, process and emissions) are complete and have been updated, the symbol next to the unit name will also change from a minus (-) sign to a plus (+) sign. Fields requiring input will be highlighted in orange.

Facility Page Completion: On the Company Page, a facility name in Red with a minus (-) sign in the ‘Select Facility to Edit' box indicates that not all information for that facility has been updated. Conversely, a facility name in Green with a plus (+) sign indicates that all information for that facility has been updated and that this facility is ready for Final Submission.

You can use the Verify Inventory Completeness button to check the status of submission and to find out which emission units and facilities are not yet complete. Once all the facilities for a company are complete, you will be able to complete the “Start Submission Process” to DEQ. You can also view and print a Turn Around Document for a particular facility using the button at the middle left of the Facility page at any time.

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3. Contacting Us

In Redbud, click the DEQ Contact Info hyperlink to view the Emissions Inventory Section's contact information. The Emissions Inventory Section is able to assist you with submitting your inventory and should be contacted if you experience any problems, minor changes, corrections and additions, or any other issues specific to Redbud. Show on the first screen below is the DEQ Contact Info hyperlink, which can be found at the bottom left of the air emissions inventory login page known as the "REDBUD LOGIN PAGE."

The DEQ Contact Info hyperlink is also available to you after you sign in and agree to the "REDBUD ACCESS AGREEMENT." The hyperlink can be found at the top right corner of the "COMPANY INFO AND FACILITIES" page-see the screen below.

Clicking the “DEQ Contact Info” hyperlink will take you to the following screen:

Clicking the E-MAIL AEI ADMIN button will open the following window:

Be specific with your information request or problem. Please list all the necessary contact information in order for the Emission Inventory Section to respond. You must enter a valid email address or you will receive the following warning message:

Once you have entered all of the necessary information, clicking the Send E-Mail button will prompt the following confirmation message:

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4. Help with Redbud

If you discover that you need help while using Redbud, there are three hyperlinks that you can use: "Help with this page", "Emissions Inventory General Instructions", and "Redbud Online Help". The Help with this page hyperlink and the Redbud Online Help hyperlink, as seen below, will take you to Redbud Help. The Emissions Inventory General Instructions hyperlink and hyperlinks within Redbud Help will take you to the Emissions Inventory General Instructions.

Selecting these hyperlinks takes you to the Redbud Help page-see screenshot below

Selecting the "Emission Inventory General Instructions" hyperlink will take you to the general instructions-see screenshot below

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5. Redbud Login Page

The following link will take you to the Redbud Login Page:
https://applications.deq.ok.gov/redbud/LoginAEIUser.aspx

The Redbud Login Page is where the ID and password (assigned by DEQ) are entered to login to Redbud. Additionally, important announcements such as Redbud maintenance notifications, will be posted here. This is a secure site, and users should take care to keep their ID and password safe from unauthorized individuals. Taking such precautions will avoid compromising one or more facility's emissions data. Users cannot change their password; new passwords must be obtained by contacting the Emissions Inventory Section by selecting the DEQ Contact Info hyperlink at the bottom left of the air emissions inventory login page.

The cursor will automatically appear in the User ID box where you should type the unique ID assigned to your company by DEQ. Then press the Tab key on your keyboard and type your assigned password into the Password Box. Also, your mouse can be used to move the cursor to the Password Box. The Password will not be visible. Press the Enter key or move your mouse to then click the LOGIN button. You may find it easier to copy and paste the login information from the email sent by DEQ rather than typing it in.

After logging in, the "REDBUD ACCESS AGREEMENT" Page will appear next.

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6. Agreement Page

The text on the Agreement Page reads:

By selecting the “I Agree” button below, I acknowledge, understand, and agree as follows:

• This electronic reporting system (“System”) has been established by the Oklahoma Department of Environmental Quality (“DEQ”) for the use of businesses or entities required to file reports or other data pursuant to the laws and rules of the DEQ or pertaining to matters under the jurisdiction of the DEQ

• Use of this System combined with the user's login and password serves as and constitutes the user's electronic signature for submissions to the System. If a law requires a signature to submit records or other data, an electronic signature satisfies the law. (12A O.S. sec. 15-101 et seq.)

• I am a duly authorized representative of the business or entity associated with the login and password used to gain access to this System for the purpose of submitting an electronic record or data to the DEQ.

• To the best of my knowledge, "I certify, based on information and belief formed after reasonable inquiry, that the emission inventory data I am submitting is true, accurate, and complete."

• I am free to discontinue this transaction by selecting “I Disagree”; otherwise the records will be submitted to the DEQ and the transaction will be complete.

Once the “I Agree” button is selected, the “Continue” button will be activated. Click the “Continue” button and Company Page will appear.

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7. Company Info and Facilities Page

Pictured below is the "COMPANY INFO AND FACILITIES" Page or Company Page. The phone number, fax number, and Responsible Official information can be changed here. Be sure to click the Update Company Data button after changes are made. To change a company or facility name, DEQ must be notified in writing.

Companies should see all of their active or idle facilities listed in the Select Facility to Edit box. If a particular facility owned by the company does not appear, use the DEQ Contact Info hyperlink to notify DEQ. This may be the case when a facility has reopened or was purchased from another company in the last year. Users will only see data for facilities owned by their company.

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8. Responsible Official (RO)

From the Company Page, you can choose to edit the Responsible Official's information. The Responsible Official is the authorized individual who is responsible for certifying that the submitted emissions inventory data is true, accurate, and complete. Refer to Oklahoma Administrative Code 252:100-1-3 Definitions for a complete definition.

Clicking the Responsible Official button on the COMPANY INFO AND FACILITIES page will display the following message and screen.

All of this information can be edited except for the name of the RO and the email address. Trying to change the email address will prompt this warning message:

Once the RO information has been updated, click Save Changes, and you will see the following screen confirming that action.

Changing an RO is accomplished by clicking on the Change RO link on the top of the RO page and mailing a completed copy of the Designation of Responsible Official DEQ Form #100-882. If a person aside from the RO should receive notification when the inventory is submitted, fill out the four fields for the Additional Contact to receive notification of Final Submission at the bottom of the RO page. Information in these four fields will not be carried over to the next year and must be filled out again, if desired.

Click "Company >" at the top left of the screen to navigate back to the COMPANY INFO AND FACILITIES page. Select a facility in the list and either click the View Facility Data button or double click on the facility name. This will take you to the facility page.

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9. Facility Page

Follow these links for detailed information about fields on the Facility Page:

 

(Facility) Status

 

TRI

 

NAICS

 

Township & Range Information

 

SIC

 

Latitude & Longitude Coordinates

Review the Facility page, make changes as necessary, and use the "Save Changes to Facility Data" button if changes are made, prior to moving to individual emission units. On the Facility Page, you can also add new emission units by clicking the "Add New Emission Unit" button. To view or edit an existing emission unit, either select the unit and click the "View Emission Unit Data" button or double click on the unit name.

Redbud should automatically display all company permits. Contact us if you see incorrect information in Redbud.

Changing the facility status to "closed" will display the following warning message. Ensure that you understand and agree to this message before clicking OK. Clicking Cancel will cause the status to revert to the previous status.

To the right of the list of Facility Emission Units is a “read only” list of the facility’s active permits.

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10. Emission Unit Page

Follow these links for detailed information about these fields on the Emission Unit Page:

 

Seq #

 

Lat/Lon Data

 

Dia (ft)  

Fugitive Height (ft)

 

Notes

 

Release Point Type

 

Gas Exit

 

Fugitive Area (sq ft)

 

Emission Unit Type

 

Release Point Status

 

Flow (acfm)

   

 

(Unit) Status

 

Height (ft)

 

Temp (F)

   

On the Emission Unit Page, the user can edit existing data, add a new emission release point to an existing unit, and add a new process to an existing unit. If data is changed or added use the Update buttons at each level to save the data.  The delete emission unit and delete emission release point links will populate the form used to notify the Emissions Inventory Section of the request to delete. This form should be used to delete emission units or release points entered in error. If a unit is no longer operating and is expected to never operate again, please select "Permanently Shutdown" in the status field, instead of contacting the Emissions Inventory section to delete it.

To edit or view an existing process, either select the process and click the "View Process Data" button or double click on the process.

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11. Process Page

Follow these links for detailed information about these fields on the Process Page:

 

SCC

 

Design Capacity

 

Pollutant Panel:

 

 

Process Description

  Fuel Heat Content

 

 

Pollutant Description

 

Controls 1 & 2

 

Confidential  

Sulfur

 

 

CAS  

Efficiency 1 & 2

 

Process Material

 

Ash

 

 

Calculation Method

 

Actual Emissions

 

Material I/O

 

Temporal:

 

 

Emission Factor & Units

 

Trace (<0.001 TPY)

 

Process Rates:

 

 

Hours/Day

 

 

Reference

 

Excess Emissions

 

 

Hourly (Maximum)

 

 

Days/Week

 

 

Method/Factor Includes
Control Efficiency?

 

Permit/Rule Limit

 

 

Daily (Typical)

 

Weeks/Year

 

 

 

 
   

Annual (Actual)

   

Actual Hours/Year

    Capture Efficiency    

 

Process Rate Units

 

 

Seasonal Operating Fractions

 

 

 

 

 

The Process page allows updates and changes to existing process information, including the SCC code and description. Emissions associated with the process can be updated and new pollutants can be added. It is recommended that all of the process information be updated and saved prior to updating the pollutants. If the user wants to confirm that they are using the correct SCC for the process, they may visit https://ofmpub.epa.gov/sccsearch/ for more information.

On the screen below, the Process Data has been updated as indicated by a green YES.

If the process is a combustion process, please provide the "Design Capacity" magnitude and units for the emission unit's process. Also, please provide the "Fuel Data for the Combustion Processes".

On the screen below, the pollutant * PM-10 (All Particulate Matter <10 microns) has been updated as indicated by a green YES. Redbud Status Indicator showing that information has been updated 

The pollutant *Total VOC has not been updated as indicated by a red NO: Redbud Status Indicator showing that information has not been updated

Redbud is a means of collecting information and does NOT calculate emissions. It is the responsibility of the company or entity to make the emissions calculations using an approved method.

A pollutant record cannot be directly deleted by a Redbud user. Complete the Redbud Deletion Request form and email it to us. We will then check and process the request. We may require additional information explaining the rationale for the deletion request.

Once all process data and associated emissions are updated, use the hyperlinks ("breadcrumbs") to navigate back to the desired process, emission unit, or facility.

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12. Additions to an Existing Inventory

12.1 Add New Pollutant (Emission)

Follow these links for information about the pollutant fields:

 

Pollutant Description

 

Controls 1 & 2

 

CAS  

Efficiency 1 & 2

 

Calculation Method  

Actual Emissions

 

Emission Factor & Units  

Trace (<0.001 TPY)

 

Reference  

Excess Emissions

  Method/Factor Includes
Control Efficiency?
 

Permit/Rule Limit

     

 

Capture Efficiency

   

Use the Add New Pollutant button on the Process Page to add a new pollutant to the current process.

A completed Add New Pollutant Page will appear similar to the example below. Note: criteria pollutants and precursors (i.e., Nitrogen Oxides, Sulfur Oxides, Carbon Monoxide, PM-10, PM-2.5, and Total VOC) begin with an asterisk "*" in the list:

Use the Save New Pollutant button to save changes or Cancel button to go back without saving; either will return you to the current Process Page. Once the pollutant has been saved, you can continue to make changes using the Save Changes to Pollutant Data button on the Process Page.

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12.2 Add New Process

Follow these links for information about the process fields:

 

SCC

 

Process Rates:

  Design Capacity

 

Temporal:

Process Description

 

 

Hourly (Maximum)   Fuel Heat Content

 

 

Hours/Day

Confidential

 

  Daily (Typical)   Sulfur

 

 

Days/Week

Process Material

 

  Annual (Actual)   Ash

 

 

Weeks/Year

Material I/O

 

Process Rate Units    

 

 

Actual Hours/Year

              Seasonal Operating Fractions

Use the Add New Process button on the Emission Unit page to add a new process to the current emission unit. This screen will appear:

The Process ID will be assigned automatically by the database.

To select the appropriate Source Classification Code (SCC), click on the gray boxes with three dots (ellipsis) next to these fields. A separate window will open with SCC and Process Description drop-down menus.

Click the down arrow to display either the SCC or the Process Description. Scroll through either list to make your selection. Once your choice has been selected, click done and the list will close.

A selection in either menu will populate the other field correspondingly.

Once the SCC has been selected and the list closes, you will see a screen similar to the one below.

All of the fields in this screen must have data.

If you try to save the new process without assigning an SCC and Process Description you will receive this error message:

If you use the Cancel button without populating all the process data, you will be returned to the Emission Unit Page and the data you entered will not be saved; you will receive this warning message:

If the Save New Process button is clicked without populating all the process data, the new process is NOT saved, and you will then receive this message:

After clicking OK you will be taken back to the Add New Process page. Once you have added the necessary information listed above for the process, you will need to add at least one pollutant as shown by the message below:

Once the pollutant has been added to the new process, use the "Save Changes to Pollutant Data" button. You will see the new process and pollutant. You can now add further pollutants or use the green hyperlink (Emission Unit>) at the top left of the screen to navigate back to the current Emission Unit page.


The user can see the total number of processes in the window at the bottom of the emission unit page as shown below. These processes are all associated with the emission unit named at the top center of the Emission Unit page.

Use this window to select and view or edit process data and emissions associated with a specific process. Processes listed next to a minus symbol (-) have not been updated; processes listed next to a plus symbol (+) have been updated.

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12.3 Add New Release Point

Follow these links for information about the emission release point fields:

 

Release Point Type

 

Gas Exit

 

Release Point Status

 

Flow (acfm)

 

Height (ft)

  Temp (F)

 

Dia (ft)

 

Fugitive Height (ft)

 

   

Fugitive Area (sq ft)

A new Release Point can be added to the current emission unit by clicking on the "Add New Release Point" button on the Emission Unit Page. The following window will be displayed:

First, select the Stack/Release Point Type. This will cause boxes for the required data to appear. Enter the required data, and then use the Add button to save or Cancel to go back without saving.

Once a new emission release point is added, the current number and total number of release points are listed with the arrows on the left side. Use these arrows to refresh or navigate to each release point to update data. Most emission units have only one emission release point.

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12.4 Add New Emission Unit

When clicking on the Add New Emission Unit button on the Facility page, the page below will appear.

Assign the emission unit a name, type, and status. At least one release point must also be added at that time

You will receive the following warning messages when adding a new emission unit. Processes and pollutants can be added later, but must be added before a Final Submission.

These sections: Add New Release Point, Add New Process and Add New Pollutant, give details on what is required for each part of the Add New Emission Unit page. Once all data have been correctly added, click the Save New Unit button. The new emission unit will be saved and you will be returned to the Facility Page.

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13. Final Submission

After all the facilities for a company are complete, use the "Verify Inventory Completeness" button, located on the Company Page (pictured below), to formally submit your emissions inventories to DEQ. Even if you have not entered all your data, this function can also be used to check the status of your emissions inventory. Any outstanding problems where data is still required will be indicated.

 

13.1 Inventory Verification Results

If the inventory is not complete, you will receive an INVENTORY VERIFICATION RESULTS PAGE as shown below:



This list of facilities and emission units can be printed to help track down outstanding problems. Select either the (Company>) hyperlink at the top left or click the "Return to Company Page" button at the bottom left of the page, then navigate to the pages that need updating.

Once all necessary updates have been made, click the "Verify Inventory Completeness" button again; you will then receive the following message:

By clicking the Review Inventory button, a screen like the one shown below will appear and you will be able to review or save your turnaround document. This will not be a final submission turnaround document.

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13.2 Start Submission Process

Once the inventory has been verified as complete, click the "Start Submission Process" button to complete a final submission.

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13.3 Final Submission Agreement

The following screen shows the agreement page and confirms certification by a responsible official.

By selecting the “I Agree” and the Submit Inventory button, you will view the following screen that lets you know that the final submission was successful and that you can download your final turnaround document.

When you return to the Company Page or when you next login to Redbud you will see that the Inventory Submittal Status is now green. You are now finished. Final Turnaround documents can be saved and or printed.

The Responsible Official (RO) does not need to physically sign anything, provided the conditions on the Attestation Agreement page for using an electronic signature are met.

If so desired, a hardcopy Turn Around Document can still be printed off, signed by the RO, and sent to DEQ. A company employee designated by the RO can make the Final Submission, but remember: the electronic signature is that of the RO, and they are the person responsible!

Corrections and additions can still be made to your data during the reporting season, from January 2 through March 31. Once such changes have been made, you must make another Final Submission to ensure the updated data is received by DEQ. This can be done as often as needed any time before the deadline.

Logging in to Redbud after this date will only grant you Read-Only Privileges, unless you have been previously granted an extension by DEQ. You will still be able to view your data and print your most recent Turn Around Documents, but you will not be able to edit data.

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14. Generating and Printing a Turn Around Document

A "Turn Around Document" (TAD) is the name given to the set of forms that the Oklahoma DEQ requires to be used for reporting emissions inventories if not using Redbud.

The Turn Around Document in PDF format is available after Final Submission. This can be printed or saved immediately or accessed later, even after the submission deadline.

A Turn Around Document for a particular facility can be generated in Redbud by clicking the Redbud Turn Around Document Button button located left of center of the Facility Page. A PDF document will be generated containing all the data for that facility. This page can then be printed or saved for your records.

Redbud only contains the current year information. If you need a previous year's TAD, contact us, and we can send them to you.

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Last updated: January 10, 2018

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