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Redbud Help

 

Last updated: December 31, 2015

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Contents

1. Overview

12. Additions to an Existing Inventory

2. Recommendations and Tips

12.1 Add New Pollutant (Emission)

3. Contacting Us

12.2 Add New Process

4. Help with Redbud

12.3 Add New Release Point

5. Redbud Login Page

12.4 Add New Emission Unit

6. Agreement Page

13. Final Submission

7. Company Page

13.1 Inventory Verification Results Page

8. Responsible Official (RO)

13.2 Start Submission Process

9. Facility Page

13.3 Final Submission Agreement

10. Emission Unit Page

14. Generating & Printing Turn Around Documents

11. Process Page

1. Overview

Redbud, the Oklahoma DEQ Air Quality Division’s web-based emissions inventory system, allows electronic reporting of annual emissions inventories from point sources. After logging in using an ID and password, data is entered on a secure internet website through an ordinary web browser which does not require any specialty software. Paper forms are no longer needed.

Redbud is pre-populated with static site information, which includes emission units, stack/emission release point data, associated emission processes, and control equipment. The primary information required is process rates, hours of operation, excess emissions and emissions; also existing data should be updated or corrected to reflect changes at the facility.

Companies may begin entering during the reporting cycle, from the first working day in January through March 31 each year. After that date, companies will be able to view and print their emissions inventory data, but will not be able to add or edit data without an extension from DEQ. Extension requests should be made in writing to the DEQ Emissions Inventory Section and should include the reason for the request and the expected date by which the inventory report will be submitted. Full access to Redbud will be restored once DEQ receives and approves the extension request.

For detailed information about the data types and fields that must be completed in Redbud, you will need to refer to the Emissions Inventory General Instructions.

To get to Redbud, go to the DEQ website or type the following address into your web browser:  https://applications.deq.ok.gov/redbud/LoginAEIUser.aspx.

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2. Recommendations and Tips

Redbud is best used with Internet Explorer 5.5 or higher. A screen resolution of less than 1280 x 768 pixels will require horizontal scrolling. Use of large text size may adversely affect the screen layout. Different monitors should be adjusted for optimal screen resolution. The text size in your web browser's View mode should be medium font, which is usually the default selection for most browsers.

The recommended approach for entering emissions inventory data is in a logical, progressive manner. Start with the Company Page, make appropriate changes, if any, and then select the update button. Select the first facility, make any changes, and select the update button. Next, select the first emission unit associated with this facility, make any changes, and select the update button. Next, select the first process, make any changes to the process data and the emissions data, and select the appropriate update buttons. The Update button is necessary even if no changes are made. This indicates that the data has been reviewed and checked by the user.

Once the process and its associated emissions have all been updated, the user will notice that the symbol next to that process on the list on the Emission Unit Page will turn from a minus (-) sign to a plus (+) sign. Proceed with the next process and continue until all the processes for a given emission unit are complete. Similarly, when you return to the Facility Page, if the emission unit and all data associated with it (release point, process and emissions) are complete and have been updated, the symbol next to the unit name will also change from a minus (-) sign to a plus (+) sign. Fields requiring input will be highlighted in orange.

Note: REDBUD will display the previous year's information on most pages. Even if all data on a page or section has not changed at all, such as the emission unit name and location or the stack/emission release point parameters, it is still necessary to use the relevant update button to acknowledge that you have checked the existing data. Only then will that emission unit be complete and ready for submission.

Data must always be entered on the Process Form where values for the Actual Annual Operating Rates and Hours are intentionally zeroed out. Also on the Process Page, the Amount (tpy) for each pollutant is intentionally zeroed out. If you save changes to a pollutant amount as zero you will have to acknowledge a warning message that you are updating that emission with a 0 (zero) amount. If you save changes to the process rate amount and the actual hours per year remain at zero, you will have to acknowledge a warning message indicating that the process was idle or closed throughout the year. If you save changes to pollutant actual emissions amount as zero, you will have to acknowledge a warning message that you are saving an emission with a zero amount and reminding you to check the trace checkbox if actual emission are below 0.001 tons.

On the Facility Page select and proceed with the next emission unit as described above until all the units at the facility are complete. On the Company Page, a facility name in Red with a minus (-) sign, in the ‘Select Facility to Edit' box, indicates that not all information for that facility has been updated. Conversely, a facility name in Green with a plus (+) sign indicates that all information for that facility has been updated and that this facility is ready for Final Submission. Select the next facility (if appropriate) on the Company Page and follow the above procedure until all the facilities are complete.

Once all the facilities for a company are complete, you will be able to complete the “Start Submission Process” to DEQ. However, you can use the Verify Inventory Completeness button to check the status of submission and to find out what emission units and facilities are not yet complete. You can also view and print a Turn Around Document for a particular facility using the button at the middle left of the Facility page at any time.

If any changes are made to the data on any screen, click the appropriate update button for that data (e.g., Update Company Data). This immediately saves the new data to the DEQ database. If you do not update the data and move away to another page, any changes or entries you made will be lost.

The easiest way to navigate through REDBUD is to use the hyperlinks ("breadcrumbs") at the top of every page or form (e.g., Company> Facility> Emission Unit >). The "Back" and "Forward" buttons on your browser can be used at any time - however, if you have not updated the changes you may have just made on the current page then these will be lost when using these buttons. Keep in mind that if you want to navigate backward or forward several steps, the hyperlinks may be quickest and will also ensure you do not lose any data you may have just entered.

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3. Contacting Us

Shown on the next two screens is the DEQ Contact Info hyperlink, which can be found at the bottom left of the Air Emissions Inventory Login Page and at the top right corner of the Company Info and Facilities page. Follow this link to contact DEQ concerning problems, minor changes, corrections and additions, or any other issues with REDBUD.

Clicking the “DEQ Contact Info” link will take you to the following screen:

Clicking the E-MAIL AEI ADMIN button will open the following window:

Be specific with your information request or problem. Please list all the necessary contact information in order for the Emission Inventory Section to respond. You must enter a valid email address or you will receive the following warning message:

Once you have entered all of the necessary information, clicking the Send E-Mail button will prompt the following confirmation message:

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4. Help with Redbud

To get started, the directions below will cover the different Redbud screens. The Help with this page hyperlink and the Redbud Online Help hyperlink, as seen below, will take you to Redbud Help. The Emissions Inventory General Instructions hyperlink and hyperlinks within Redbud Help will take you to the Emissions Inventory General Instructions.

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5. Redbud Login Page

The first screen is the login screen (Air Emissions Inventory Login Page) where the ID and password (assigned by DEQ) are entered to start Redbud. This is a secure site, and users should not allow unauthorized use of their ID and password. Taking such precautions will avoid compromising a facility's emissions data. Users cannot change their password; any new passwords must be obtained by emailing the Emissions Inventory Section by selecting the DEQ Contact Info hyperlink at the bottom left of the Air Emissions Inventory Login Page.

The following screen appears after entering the following Internet address: https://applications.deq.ok.gov/redbud/LoginAEIUser.aspx. Important Announcements, such as Redbud maintenance notifications, will be posted here. Directions: The cursor will automatically appear in the Company ID box where you should type the unique ID assigned to your company by DEQ. Then press the Tab key on your keyboard and type your assigned password into the Password Box. Also, your mouse can be used to move the cursor to the Password Box. The Password will not be visible. Press the Tab key or move your mouse to then click the LOGIN button.

After logging in, the Agreement Page will appear next.

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6. Agreement Page

The text on the Agreement Page reads:

By selecting the “I Agree” button below, I acknowledge, understand, and agree as follows:

• This electronic reporting system (“System”) has been established by the Oklahoma Department of Environmental Quality (“DEQ”) for the use of businesses or entities required to file reports or other data pursuant to the laws and rules of the DEQ or pertaining to matters under the jurisdiction of the DEQ

• Use of this System combined with the user's login and password serves as and constitutes the user's electronic signature for submissions to the System. If a law requires a signature to submit records or other data, an electronic signature satisfies the law. (12A O.S. sec. 15-101 et seq.)

• I am a duly authorized representative of the business or entity associated with the login and password used to gain access to this System for the purpose of submitting an electronic record or data to the DEQ.

• To the best of my knowledge, "I certify, based on information and belief formed after reasonable inquiry, that the emission inventory data I am submitting is true, accurate, and complete."

• I am free to discontinue this transaction by selecting “I Disagree”; otherwise the records will be submitted to the DEQ and the transaction will be complete.

Once the “I Agree” button is selected, the “Continue” button will be activated. Click the “Continue” button and Company Page will appear.

If you enter Redbud at any time other than the reporting cycle, you will receive the following message:

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7. Company Info and Facilities Page

Pictured below is the Company Info and Facilities Page. The Company address and Responsible Official information can be changed here. Be sure to use the Update Company Data button if changes are made. To change a company or facility name, DEQ must be notified in writing.

Companies with one facility will only see that facility listed in the Select Facility to Edit box. For companies with multiple facilities, all active or idle facilities should be listed in the Select Facility to Edit box. If a particular facility owned by the company does not appear, use the DEQ Contact Info hyperlink to notify the DEQ. (This may be the case where a facility has reopened or was purchased from another company in the last year.) Users will only see data for facilities owned by their company.

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8. Responsible Official (RO)

Clicking the Responsible Official button on the Company Info and Facilities Page will display the following warning message and screen.


All of this information can be edited except for the name of the RO and the email address. Changing an RO is accomplished by clicking on the Change RO link on the top of the RO page and mailing a completed copy of the Designation of Responsible Official DEQ Form #100-882. At the bottom of the RO page there is an additional contact field to designate another person to receive notification of final submission. Note: Additional contact for final submission information is not populated from the previous year’s inventory and will need to be updated if desired before each annual submission.

Trying to change the email address will prompt this warning message:

Once the RO information has been updated, you will see the following screen confirming that action.

Next, use the hyperlink ("breadcrumb") at the top left of the screen to navigate back to the Company Page. Select a facility in the list and either click the View Facility Data button or double click on the facility name.

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9. Facility Page

Follow these links for detailed information about these fields on the Facility Page:

 

(Facility) Status

 

TRI

 

NAICS

 

Township & Range Information

 

SIC

 

Latitude & Longitude Coordinates

Review the Facility page, make changes as necessary, and use the Update Facility Data button if changes are made, prior to moving to individual Facility emission units. On the Facility Page you can also add new emission units by clicking the Add New Unit button. To edit or view an existing emission unit, either select the unit and click the View Emission Unit Data button or double click on the unit name.

Changing the facility status to idle, closed, deminimis or exempt requires that you notify the Emissions Inventory Section. Selecting this action will prompt the warning message below.

As shown below, to the right of the list of Facility Emission Units is a “read only” list of the facility’s active permits. If a permit is not listed e.g., the permit was issued during the current reporting cycle, please list that permit in the Memo field on the Facility Page.

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10. Emission Unit Page

Follow these links for detailed information about these fields on the Emission Unit Page:

 

Seq #

 

Lat/Lon Data

 

Dia (ft)  

Fugitive Height (ft)

 

Notes

 

Release Point Type

 

Gas Exit

 

Fugitive Area (sq ft)

 

Emission Unit Type

 

Release Point Status

 

Flow (acfm)

   

 

(Unit) Status

 

Height (ft)

 

Temp (F)

   

On the Emission Unit Page, the user can edit existing data, add a new emission release point to an existing unit, and/or add a new process to an existing unit. If data is changed or added use the Update buttons at each level to save the data.  The delete emission unit and delete emission release point links will populate the form used to notify the Emissions Inventory Section of the request to delete. This form should be used to delete emission units or release points entered in error, if a unit is no longer operating please select permanently shutdown in the status field.

To edit or view an existing process, either select the process and click the View Process Data button or double click on the process.

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11. Process Page

Follow these links for detailed information about these fields on the Process Page:

 

SCC

 

Design Capacity

 

Pollutant Panel:

 

 

Process Description

  Fuel Heat Content

 

 

Pollutant Description

 

Controls 1 & 2

 

Confidential  

Sulfur

 

 

CAS  

Efficiency 1 & 2

 

Process Material

 

Ash

 

 

Calculation Method

 

Actual Emissions

 

Material I/O

 

Temporal:

 

 

Emission Factor & Units

 

Trace (<0.001 TPY)

 

Process Rates:

 

 

Hours/Day

 

 

Reference

 

Excess Emissions

 

 

Hourly (Maximum)

 

 

Days/Week

 

 

Method/Factor Includes
Control Efficiency?

 

Permit/Rule Limit

 

 

Daily (Typical)

 

Weeks/Year

 

 

 

 
   

Annual (Actual)

   

Actual Hours/Year

    Capture Efficiency    

 

Process Rate Units

 

 

Seasonal Operating Fractions

 

 

 

 

 

The Process page allows updates and changes existing process information, including the SCC code and description. Emissions associated with the process can be updated and new pollutants can be added. It is recommended that all of the process information be updated prior to updating the pollutants.

On the screen below, the Process Data has been updated as indicated by a green YES as pictured. Redbud Status Indicator showing that information has been updated.

On the screen below, the pollutant *Carbon Monoxide has been updated as indicated by a green YES. Redbud Status Indicator showing that information has been updated 

The pollutant *Volatile Organics (non-HAP) has not been updated as indicated by a red NO: Redbud Status Indicator showing that information has not been updated

Once all process data and associated emissions are updated, use the hyperlinks ("breadcrumbs"), pictured below, to navigate back to the desired process, emission unit, or facility.

Redbud Navigation Bar - Process Level

Redbud Navigation Bar - Emission Unit Level

Redbud Navigation Bar - Facility Level

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12. Additions to an Existing Inventory

12.1 Add New Pollutant (Emission)

Follow these links for information about the pollutant fields:

 

Pollutant Description

 

Controls 1 & 2

 

CAS  

Efficiency 1 & 2

 

Calculation Method  

Actual Emissions

 

Emission Factor & Units  

Trace (<0.001 TPY)

 

Reference  

Excess Emissions

  Method/Factor Includes
Control Efficiency?
 

Permit/Rule Limit

     

 

Capture Efficiency

   

Use the Add New Pollutant button on the Process Page to add a new pollutant to the current process. The following page will appear:

A completed Add New Pollutant Page will appear similar to this:

Use the Save New Pollutant or Cancel buttons to continue; either will return you to the current Process Page. Once the pollutant has been saved, you can continue to make changes using the Update Pollutant button on the Process Page.

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12.2 Add New Process

Follow these links for information about the process fields:

 

SCC

 

Process Rates:

  Design Capacity

 

Temporal:

Process Description

 

 

Hourly (Maximum)   Fuel Heat Content

 

 

Hours/Day

Confidential

 

  Daily (Typical)   Sulfur

 

 

Days/Week

Process Material

 

  Annual (Actual)   Ash

 

 

Weeks/Year

Material I/O

 

Process Rate Units    

 

 

Actual Hours/Year

              Seasonal Operating Fractions

Use the Add New Process button on the Emission Unit page to add a new process to the current emission unit. This screen will appear:

The Process ID will be assigned automatically by the database.

To select the appropriate Source Classification Code (SCC), click on the gray boxes with three dots (ellipsis) next to these fields. A separate window will open with SCC and Process Description drop-down menus.

Click the down arrow to display either the SCC or the Process Description. Scroll through either list to make your selection or type either the SCC or Process Description in the corresponding field to find your selection. Once your choice has been selected or highlighted, click done and the list will close.

A selection in either menu will populate the other field correspondingly.

Once the SCC has been selected and the list closes, you will see a screen similar to the one below.

All of the fields in this screen must have data.

If you try to save the new process without assigning an SCC and Process Description you will receive this error message:

Screenshot of Redbud SCC Required error message

If you use the Cancel button without populating all the process data, you will be returned to the Emission Unit Page and the data you entered will not be saved; you will receive this warning message:

If the Save New Process button is clicked without populating all the process data, the new process is NOT saved and you will then receive this message:

After clicking OK you will be taken back to the Add New Process page. Once you have added the necessary information listed above for the process, you will need to add at least one pollutant as shown by the message below:

Once the pollutant has been added to the new process, use the Save Pollutant Data button. Now you will see the new process and pollutant. You can now add further pollutants or use the green hyperlink (Emission Unit> ) at the top left of the screen to navigate back to the current Emission Unit page.


When a new process is added, the user should see the total number of processes in the window at the bottom of the emission unit page as shown below. These processes are all associated with the emission unit named at the top center of the Emission Unit page.

Use this window to select and view or edit process data and emissions associated with a specific process. Processes listed next to a minus symbol (-) have not been updated; processes listed next to a plus symbol (+) have been updated.

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12.3 Add New Release Point

Follow these links for information about the emission release point fields:

 

Release Point Type

 

Gas Exit

 

Release Point Status

 

Flow (acfm)

 

Height (ft)

  Temp (F)

 

Dia (ft)

 

Fugitive Height (ft)

 

   

Fugitive Area (sq ft)

A new Release Point can be added to the current emission unit by clicking on the Add New Release Point button on the Emission Unit Page. The following window will be displayed:

If Fugitive is selected as the Release Point Type, the only data to enter is Fugitive Area (sq ft) and Fugitive Height (ft).

Enter the required data and then use the Add or Cancel button to continue. Once a new emission release point is added, the current number and total number of release points are listed within and beside the left and right arrows (e.g., 1 of 4). Use these arrows to refresh or navigate to each release point to update and change data. Note: Typically emission units have only one emission release point.

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12.4 Add New Emission Unit

When clicking on the Add New Emission Unit button on the Facility page, the page below will appear.

At least one release point must be added at that time as seen in the warning message below.

You will receive the following warning messages when adding a new emission unit. Processes and pollutants can be added later, but must be added before a Final Submission.

These sections: Add New Release Point, Add New Process and Add New Pollutant, give details on what is required for each part of the Add New Emission Unit page. Once all data have been correctly added, click the Save New Unit button. The new emission unit will be saved and you will be returned to the Facility Page.

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13. Final Submission

After all the facilities for a company are complete, use the Verify Inventory Completeness Button, located on the Company Page (pictured below), to formally submit your emissions inventories to DEQ. Even if you have not entered all your data, this function can also be used to check the status of your emissions inventory. Any outstanding problems where data is still required will be indicated.

 

13.1 Inventory Verification Results

If the inventory is not complete, you will receive an INVENTORY VERIFICATION RESULTS PAGE as shown below:

This list of facilities and emission units can be printed to help track down outstanding problems. Select either the (Company>) hyperlink at the top left or click the Redbud Return to Company Page Buttonbutton at the bottom left of the page, to then navigate to the facility/emission unit/process pages that need updating.

Once all changes and updates have been made, click the Verify Inventory Completeness button again; you will then receive the following message:

By clicking the Review Inventory button, a screen like the one shown below will appear and you will be able to review or save your turnaround document. This will not be a final submission turnaround document.

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13.2 Start Submission Process

Click the Start Submission Process button to complete a final submission.


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13.3 Final Submission Agreement

The following screen shows the agreement page and confirms certification by a responsible official.

By selecting the “I Agree” and the Submit Inventory button, you will view the following screen that lets you know that the final submission was successful and that you can download your final turnaround document.

When you return to the Company Page or when you next login to Redbud you will see that the Inventory Submittal Status is now green. You are now finished. Final Turnaround documents can be saved and or printed.

Corrections and additions can still be made to your data during the reporting cycle, from January 2 through March 31 each year. Once such changes have been made, you must make another Final Submission to ensure the updated data is received by DEQ. This can be done (multiple times if necessary) at any time before the deadline.

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14. Generating and Printing a Turn Around Document

A "Turn Around Document" is the name given to the set of forms that the Oklahoma DEQ requires to be used for reporting emissions inventories in lieu of Redbud. A Turn Around Document for a particular facility can be generated in Redbud by clicking the Redbud Turn Around Document Button button located left of center of the Facility Page. An Adobe Portable Document Format (PDF) document will be generated containing all the data for that facility, presented in the standard Oklahoma DEQ format. This page can then be printed for later review or saved for your records.

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Last updated: December 31, 2015

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